SAN JACINTO BEAGLE CLUB
Name and Objects
The name of the Club shall be the San Jacinto Beagle Club (SJBC).
The objectives of the SJBC shall be:
- To further the advancement of the Beagle breed, to encourage the responsible breeding of purebred beagles, and to do everything possible to advance the study, breeding, exhibiting, running and maintenance of the breed.
- To do all in its power to protect and advance the interests of conformation, obedience, junior showmanship, field trials, agility trials and beagle rescue and other events and to encourage sportsmanlike conduct at all such events and activities;
- To conduct specialty dog shows and field trials and to support entry in conformation judging at selected all breed shows under the rules and regulations of The American Kennel Club.
- To disseminate knowledge about, conduct classes in and promote the training of purebred Beagles; and
- To encourage the training of judges.
SJBC shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the SJBC shall inure to the benefit of any Member or individual.
The Members of the SJBC shall adopt and may from time to time revise such Bylaws as may be required to carry out these objectives.
SECTION I. Eligibility.
There shall be two (2) types of membership open to all persons 18 years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of the SJBC. While membership is unrestricted as to residence, SJBC's primary purpose is to be representative of the breeders and exhibitors in its immediate area.
SECTION 2. Dues.
- Regular membership shall be up to two (2) persons residing in the same household whose goal is to exhibit and breed purebred beagles. Each regular member shall have the right to vote, hold office and chair committees.
- Associate membership shall be up to two (2) persons residing in the same household whose goal is to support purebred beagles and to join in activities and educational events sponsored by the club. Associate members may not vote or hold office but may be appointed to a committee. The dues will be one half the amount set for regular members.
Membership dues shall be set (not to exceed $30) by the Board annually in November, and shall be payable on or before the 15th day of February each year. No member may vote whose dues are not paid for the current year. During the month of December the Treasurer shall send to each member a statement of dues for the ensuing year.
SECTION 3. Election to Membership.
Each applicant for membership shall apply on a form as approved by the SJBC Board of Directors and which shall provide that the applicant agrees to abide by the Constitution and Bylaws and the Rules of The American Kennel Club. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two members in good standing. Accompanying the application, the prospective member shall submit dues payment for the current year.
All applications are to be filed with the Secretary and each application is to be read at the first meeting of the SJBC following its receipt. At the next SJBC meeting the applications will be voted upon and affirmative votes of two-thirds of the members present and voting by secret ballot at that meeting shall be required to elect the applicant. Applicants for membership who have been rejected by the SJBC may not reapply within six months after such rejection.
SECTION 4. Termination of Membership.
Memberships may be terminated:
- by resignation. Any member in good standing may resign from the SJBC upon written notice to the Secretary; but no member may resign when in debt to the SJBC. Dues obligations are considered a debt to the SJBC and they are incurred on the 15th day of February each year. Members resigning may petition the Board in writing for reinstatement after a lapse of one year, and if in good standing with AKC, upon payment of dues and approval of the Board, may be re-instated.
- by lapsing. A membership will be considered as lapsed and automatically terminated if such Member's dues remain unpaid 60 days after the 15th day of February each year; however, the Board may grant an additional 30 days of grace to such delinquent Members as may be meritorious cases. In no case may a person be entitled to vote at any SJBC Meeting when that person's dues are unpaid as of the date of that Meeting.
- by expulsion. A membership may be terminated by expulsion as provided in Article VI of these Bylaws.
SECTlON I. Club Meetings.
Meetings and Voting
Meetings of the SJBC membership shall be held quarterly in conjunction with the Spring (March) and Summer (July) SJBC Specialty show held in conjunction the Houston Combined Specialty in Houston or in the greater Houston area. Two additional meetings will be held in November and May. The time and location of the meetings shall be designated by the Board of Directors. Notice of each such meeting shall appear in the Premium List for the show (March and July), in the club Newsletter, and through a reminder provided by the Secretary at the show on the date of the meeting. The Quorum for such Meetings shall be 20 percent of the Members in good standing.
SECTION 2. Special Club Meetings.
Special SJBC meetings may be called by the President, or by a majority vote of the Members of the Board who are present and voting at any regular or special Meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five Members of the SJBC who are in good standing. Such special Meetings shall be held in Houston (or within the greater Houston area) at such place, date and hour as may be designated by the person or persons authorized herein to call such Meetings. Written notice of such a Meeting shall be mailed by the Secretary at least five days and not more than 15 days prior to the date of the Meeting, and said notice shall state the purpose of the Meeting, and no other SJBC business may be transacted thereat. The Quorum for such a Meeting shall be 20 per cent of the Members in good standing.
SECTION 3. Board Meetings.
Meetings of the Board of Directors shall be held in September, November, February, April, and June in Houston, or within the greater Houston area, at such hour and place as may be designated by the Board. Written notice of each such Meeting shall be mailed by the Secretary at least five days prior to the date of the Meeting. The Quorum for such a meeting shall be a majority of the Board.
SECTION 4. Special Board Meetings.
Special Meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three Members of the Board. Such special meetings shall be held in Houston or within the greater Houston area at such place, date and hour as may be designated by the person authorized herein to call such Meeting. Written notice of such Meeting shall be mailed, by the Secretary, at least five days and not more than ten days prior to the date of the Meeting. Any such notice shall state the purpose of the Meeting and no other business shall be transacted thereat. The Quorum for such a Meeting shall be a majority of the Board.
SECTION 5. Voting.
Each Regular Member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the SJBC at which he/she is present. Proxy voting will not be permitted at any SJBC Meeting or election.
SECTION 1. Board of Directors.
Directors and Officers
The Board shall be comprised of the Officers all of whom shall be Members in good standing. Members of the Board shall be elected for one-year terms at the SJBC's July meeting as provided in Article IV and shall serve until their successors are elected. Other designated committee chairs (e.g. Show Chairs) may be appointed by the Board and participate in Board meetings without voting. General management of the SJBC's affairs shall be entrusted to the Board of Directors.
SECTION 2. Officers.
The SJBC's Officers, consisting of the President, Vice President, Secretary, Treasurer, and Field Trial secretary shall serve in their respective capacities both with regard to the SJBC and its meetings and the Board and its meetings.
SECTlON 3. Vacancies.
- The President shall preside at all meetings of the SJBC and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these Bylaws.
- The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity.
- The Secretary shall keep a record of all Meetings of the SJBC and of the Board and of all matters of which a record shall be ordered by the SJBC; shall have charge of the correspondence, notify Members of meetings, notify new Members of their election to membership, notify Officers and Directors of their election to office, keep a roll of the Members of the SJBC with their addresses, and carry out such other duties as are prescribed in these Bylaws.
- The Treasurer shall collect and receive all moneys due or belonging to the SJBC. Moneys shall be deposited in a bank designated by the Board in the name of the SJBC. The books shall at all times be open to inspection by the Board and a report shall be given at every Meeting of the condition of the SJBC's finances and every item of receipt or payment not before reported; and at the Annual Meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.
- The offices of Secretary and Treasurer may be held by the same person, in which case, the Board shall be comprised of 4 persons.
- The Field Trial Secretary shall be responsible for serving as a liaison between the Board and the Field Trial members, hiring judges, planning and obtaining approval for the trial and ensuring that the event operated in a fiscally responsible manner.
Any vacancies occurring on the Board or among the Officers during the year shall be filled until the next annual election by a majority vote of all the then Members of the Board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the Board.
SECTlON I. Club Year.
The Club Year, Annual Meeting, Elections
The SJBC's official club year shall begin immediately at the conclusion of the election at the Annual Meeting and shall continue through the election at the next Annual Meeting. The Meeting held in conjunction with the July SJBC specialty show is designated as the annual meeting. The SJBC's fiscal year shall begin on the first day of January and end on the last day of December.
SECTION 2. Annual Meeting.
The annual meeting shall be held in the month of July, at which Officers and Directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring Officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
SECTlON 3. Elections.
The nominated candidate receiving the greatest number of votes for each office shall be declared elected.
SECTlON 4. Nominations.
No person may be a Candidate in an SJBC election who has not been nominated. During the month of February, the Board shall select a Nominating Committee consisting of three Members and two Alternates, not more than one of whom may be a Member of the Board. The Secretary shall immediately notify the Committee members and Alternates of their selection. The Board shall name a Chair for the Committee and it shall be such person's duty to call a Committee Meeting, which shall be held on or before April 1.
- The Nominating Committee shall nominate one Candidate for each office and position on the Board and, after securing the consent of each person so nominated, shall immediately report the nominations to the Secretary in writing.
- Upon receipt of the Nominating Committee's report, the Secretary shall at least two weeks before the May meeting, notify each member in writing of the candidates so nominated.
- Additional nominations may be made at the May meeting by any Member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed Candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed Candidate signifying willingness to be a Candidate. No person may be a Candidate for more than one position.
- Nominations cannot be made at the Annual Meeting or in any manner other than as provided in this section.
The Board may each year appoint standing Committees to advance the work of the SJBC in such matters as specialty shows, obedience trials, field trials, agility trials, trophies, annual prizes, membership and other fields which may well be served by Committees. Such Committees shall always be subject to the final authority of the Board. Special Committees may also be appointed by the Board to aid it on particular projects.
Any Committee appointment may be terminated by a majority vote of the full Membership of the Board upon written notice to the Appointee; and the Board may appoint successors to those persons whose services have been terminated.
SECTION 1. American Kennel Club Suspension.
Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of the SJBC for a like period.
SECTlON 2. Charges.
Any Member may prefer charges against another Member for alleged misconduct prejudicial to the best interests of the SJBC or the Breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $150 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each Member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the SJBC. If the Board considers that the charges do not allege conduct that would be prejudicial to the best interests of the SJBC, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused Member by registered mail together with a notice of the hearing and an assurance that the Defendant may personally appear in his/her own defense and bring witnesses if he/she wishes.
SECTlON 3. Board Hearing.
The Board shall have complete authority to decide whether counsel may attend the hearing, but both Complainant and Defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by Complainant and Defendant, the Board may by a majority vote of those present reprimand or suspend the Defendant from all privileges of the SJBC for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the Membership that the penalty be expulsion. In such case, the suspension shall not restrict the Defendant's right to appear before his/her fellow Members at the ensuing SJBC Meeting that considers the Board's recommendation. Immediately after the Board has reached a decision, the finding shall be put in written form and filed with the Secretary. The Secretary in turn shall notify each of the Parties of the Board's decision and penalty, if any.
SECTION 4. Expulsion.
Expulsion of a Member from the SJBC may be accomplished only at a Meeting of the SJBC following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special Meeting of the SJBC, to be held within 60 days but not earlier than 30 days after the date of the Board's recommendation of expulsion. The Defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's finding and recommendation, and shall invite the Defendant, if present, to speak in his/her own behalf if he/she wishes. The Members shall then vote by secret ballot on the proposed expulsion. A two-thirds vote of those present and voting at the Meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.
Amendments to the Constitution and Bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the Members with recommendations of the Board by the Secretary for a vote at the next meeting of the SJBC membership.
The Constitution and Bylaws may be amended by a two-thirds vote of the Members present and voting by secret ballot at any regular or special meeting called for the purpose, provided the proposed Amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the Meeting.
The SJBC may be dissolved at any time by the written consent of not less than two-thirds of the Members. In the event of the dissolution of the SJBC other than for purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the SJBC nor any proceeds thereof nor any assets of the SJBC shall be distributed to any Members of the SJBC, but after payment of the debts of the SJBC its property and assets shall be given to a charitable organization for the benefit of Beagles as selected by the Board of Directors.
Order of Business
At meetings of the SJBC, the Order of Business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of Committees
Election of Officers and Board (at annual meeting)
Election of new Members
At Meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of Committees
The rules contained in the current edition of "Robert's Rules of Order, Newly Revised" shall govern the SJBC in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any other special rules of order the SJBC may adopt.
- The Board of Directors at the November meeting:
- Shall evaluate expenses and establish annual dues.
- Determine if the Treasurer shall be bonded.
- Shall evaluate club insurance and ensure continuance as appropriate.
- Shall determine the amount of any donation to dog related charities on behalf of the club.
- The Show Chairs, appointed by the Board of Directors, shall be responsible for all aspects of a licensed show, including but not limited to, selection of judges and committee chairs and members associated with planning the show.
- The show chair shall at all times attempt to keep the finances of the show from having an adverse financial impact on the club by either controlling expenses or raising funds.
- The show chair shall select judges who in addition to meeting the AKC criteria will be perceived as free from conflict of interest with their current breeding/show activities.
- The show chair shall attend or provide a written report of show plans to the Board of Directors at each Board meeting.
The show chair and the chief ring steward shall not exhibit dogs at the show. No dogs owned or co-owned by those persons shall be entered at the show and no member of the immediate families of those persons shall exhibit at the
Approved, SJBC, 7-17-03
(19 yea; 0 nay; 0 abstain)
Submitted to AKC, 7-29-03
Approved and filed by AKC, 12-12-03